SUN GOOSE RECORDS – RELEASE SUBMISSION GUIDE

PLEASE READ BEFORE YOU START

These forms are used to deliver your music to streaming services, physical manufacturers, publishing organizations, royalty collection agencies, and music databases.

Every required field must be completed. Missing or incorrect information can delay your release and prevent contributors from receiving proper credit and royalties.

BEFORE YOU START

  • Open all forms in separate browser tabs.

  • Gather all information before beginning.

  • Forms cannot be saved and finished later.

  • Forms cannot be edited after submission.

  • Plan on completing each form in one sitting.

IMPORTANT

Most studios, engineers, musicians, artists, bands, and songwriters are already in the Sun Goose Records database.

Always search the dropdown menu first.

If you find the item: Select it.

If you do not find the item: Use the appropriate “Add Missing…” form below.

Creating duplicate records slows down releases and causes problems with credits and royalty tracking.

STEP 1 – ADD MISSING STUDIOS (ONLY IF NEEDED)

Only complete this form if the studio does not already appear in a dropdown menu.

Most studios, including TRS Recording Studio Oshkosh, are already in the database.

Studios Form

https://airtable.com/appOv35ezOD1RTJlN/pagetdxI3VouoCAEe/form

STEP 2 – ADD MISSING CONTRIBUTORS (ONLY IF NEEDED)

Only complete this form if the contributor is not already listed.

Examples: musicians, producers, recording engineers, mixing engineers, mastering engineers, graphic designers, photographers, videographers, assistants, and anyone receiving album credit.

Contributors Form

https://airtable.com/appOv35ezOD1RTJlN/pagpnVOwnMcJu8g0O/form

STEP 3 – ADD MISSING ARTISTS & BANDS (ONLY IF NEEDED)

Only complete this form if the artist or band does not already exist.

Artists/Bands Form

https://airtable.com/appOv35ezOD1RTJlN/pagLYdKnofLSz3stg/form

STEP 4 – ADD MISSING SONGWRITERS (ONLY IF NEEDED)

Complete this form only if the songwriter is not already in the database.

This must be done BEFORE creating the Song.

Songwriters Form

https://airtable.com/appOv35ezOD1RTJlN/pagt3KYlUrGStsGv1/form

STEP 5 – SONGS

Create each song here.

STOP – COVER SONGS

If you are entering a cover song, do not complete the Songs Form yet.

First complete the Publisher and Songwriter information in the Cover Songs section below.

After those entries have been created, return here and create the Song.

Songs Form

https://airtable.com/appOv35ezOD1RTJlN/pagIUUMOfP16Du35f/form

STEP 6 – TRACKS

The Track Form pulls information from Songs, Artists, Contributors, and Studios.

If something is missing from a dropdown menu:

  1. Stop.

  2. Complete the appropriate “Add Missing…” form.

  3. Return to the Track Form.

The new record will appear automatically. You do NOT need to refresh your browser.

Tracks Form

https://airtable.com/appOv35ezOD1RTJlN/pagpzG9nliSEzTH7r/form

STEP 7 – RELEASE

Complete this form only after every Track has been entered.

Release Form

https://airtable.com/appOv35ezOD1RTJlN/pagvPYzAss9t6Le09/form

COVER SONGS

If ANY song on your release was written by someone else, follow these steps BEFORE creating the Song.

DIGITAL RELEASES

Look up the official songwriter(s), publisher(s), and IPI number(s) using:

CD OR VINYL RELEASES

Purchase a Mechanical License through Easy Song Licensing:

https://www.easysong.com/

Use the songwriter and publisher information provided on the Easy Song license.

STEP 1 – ADD PUBLISHER(S)

Publisher Form

https://airtable.com/appOv35ezOD1RTJlN/pagSqjm63kCsPeIjQ/form

STEP 2 – ADD SONGWRITER(S)

Songwriter Form

https://airtable.com/appOv35ezOD1RTJlN/pagt3KYlUrGStsGv1/form

STEP 3 – CREATE THE SONG

Return to the Songs Form and create the Song.

FINAL CHECKLIST

  • I searched every dropdown menu before creating a new record.

  • I only created new Studios, Contributors, Artists, and Songwriters if they were not already in the database.

  • All Songwriters were entered before creating Songs.

  • All Songs were entered before creating Tracks.

  • All Tracks were entered before creating the Release.

  • For cover songs, I entered BOTH the Publisher(s) and Songwriter(s) before creating the Song.

  • Every required field has been completed.

Thank you! Accurate information helps us release your music faster and ensures everyone receives proper credit and royalties.